Create Trip - Trip Tracker

Reservation Information

Reservation Number Leave blank to fetch the next reservation number before saving.

Trip Date *

Multi-Day Trip

End Date

Shared Invoice / Reservation Group Example: use 4378 for reservations like 4378_1, 4378_2, and so on.

Booking Type *

Trip Type

Trip Description/Purpose

Client Information

Organization/School * Don't see it? Add new organization

Contact Person * Don't see them? Add new contact

Contact Name Auto-filled from selected contact

Contact Phone Auto-filled from selected contact

Contact Email Auto-filled from selected contact

Group Name

Trip Details

Pick-up Location *

Pick-up Address *

Destination *

Destination Address *

Report Time Internal yard report time

Spot Time Defaults to 15 minutes before pick-up.

Pick-up Time *

Est. Arrival at Dest. *

Leave/Return Time *

Est. Return to Origin *

Vehicle & Passengers

Vehicle Type *

Seat Size

Number of Buses

Passengers

Number of Drivers

Bus Number

Driver Name

Additional Legs / Shuttle Services

Use the main trip fields above for the first leg. Add more same-reservation daily legs or shuttle runs here.

Pricing

Base Charge Name

Base Charge Type

Rate

Applied Quantity

Trip Buses

Base Charge Total

Out of City Trip

Saved Pricing Defaults

Office can manage this list in Settings. Choose a base fare preset, then add any extra costs below.

Base Charge Defaults

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Additional Cost Defaults

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Additional Charges (Optional)

No additional charges. Click "Add Charge" for tolls, overtime, etc.

Base + Extra Charges

Extra Charges Total

Total Amount Due

Day-of Contact (Optional)

Person to contact on the day of the trip (if different from booking contact).

Day-of Contact Name

Day-of Contact Phone

Purchase Order Contact

For PO follow-up, you can specify a different contact person if needed.

Use different contact for PO follow-up

Trip Itinerary (Optional)

Add a trip itinerary if the client provides one. This will appear on the driver sheet.

Client provided an itinerary

Additional Notes

Special Instructions

Special Instructions PDF (Optional) No PDF attached.

Internal Notes

Create New Trip